Compliance & Record Keeping
Compliance programs set guidelines and procedures to help businesses protect themselves and their employees. Creating a culture of integrity with consistent employee communication and education around compliance so that your workers are familiar with the laws that govern their industry or job and know how to conduct business ethically, supports the health and the values of your company. Record keeping, a pillar in remaining compliant, supports employee documentation in a way that is organized, accurate, and succinct, allowing you to analyze your people data to inform your workforce decisions and easily garner the mandated data for your required reporting.
Compliance
HR compliance is the process of building policies and procedures that ensure your organization follows up-to-date labor and employment laws and regulations. Partner with us to stay updated on employment laws and procedural requirements. We work with you to identify gaps in policies and training programs. Together, we'll co-create a sustainable compliance plan to keep your business moving forward.
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An employee handbook, or guidebook, is a one-stop resource for all of your company’s policies, processes and procedures. They serve as a toolbox for your new and current employees, a self service resource to help establish and communicate everything an employee would need to be successful and safe in the workplace.
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Company policies are the governances and standardized practice rules that have been adopted and are practiced within your business. Some policies are required by law, and some are cultural in nature. Our team can help you decide, document and put into place policies that work for your workforce. Our support includes developing communications and trainings for your employees to absorb and ask questions about your company policies.
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As a support partner in conjunction with legal guidance from your immigration attorney, our team acts as a liaison for your new employee to ensure a compliant, comfortable and considerate international onboarding experience.
Record Keeping
HR records are a written history of every employee's time with the company from beginning to end. Let us help you organize and systemize the distribution, collection, organization, and storage of your employee records. Our team can assist in selecting, implementing, and optimizing HR systems tailored to your business needs, such as Applicant Tracking Systems, Human Resource Information Systems, and Employee Portals. Clean records lead to clean data, empowering you to make informed employment decisions.
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Human Resource Information Systems help companies manage and automate core HR processes, supporting the storage of employee data such as personal, demographic and compensation information, benefit administration, time and attendance, payroll, and other workflows. Our team can help decide if there is a software solution to implement, or if there is a standardized data document that can be created and securely saved.
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Employee Records serve as a personnel file, are a legal requirement and should be kept by an employer to track an employee’s relationship with the company. These records can include basic information collected during the interview process, to hiring information required by law to verify and keep, and support a standardized and systematic human resource practice.
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An employee portal allows companies to digitize corporate documents and to centralize information, enabling your employees autonomy and access, as they learn and grow in your organization, with the purpose of creating a better connected and more productive work environment.